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• Open to sophomores, juniors, and seniors on the Annapolis campus in good academic, financial, and disciplinary standing
• Students must be returning to either the Annapolis or Santa Fe campus in the fall immediately following their fellowship experience, unless they are graduating seniors
• Students may apply for funding each year, even if they have previously received a supplemental coursework award. However, priority may be given to students who have not been awarded previously
• Financial need does not affect the selection process, however students must be in good financial standing to receive an award
• Students with serious attendance and/or disciplinary problems may not be eligible ​​​​​

• A strong application includes:
  • Clear reflection on why this program will be helpful for your future plans.
  • If you are considering a language program, be sure to include your plan for how you intend to maintain and use your new skills—how will it be a path for you?
  • If your course is online, describe how it will work for you. How will you balance your other obligations with success in your online course?
  • We strongly recommend that you consult with the Career Development Office if you have questions.

• A selection committee consisting of faculty and staff members reviews each completed application after the deadline.
• Decisions of the selection committee are final.

• Students may not accept St. John’s College internship funding and supplemental coursework funding during the same time period—although they may apply for both
• Students do not earn credit toward a St. John’s degree by participating in the St. John’s College Supplemental Coursework Funding program
• Funding for French courses is not available for sophomores ​​​​

• The supplemental coursework funding award may be subject to certain state and federal taxes
• Students are required to submit the following no later than September 12, 2025:
  • Evidence of successful completion of the course or program, such as a transcript or certificate.
  • A brief report describing their experience in the course or program.
  • A photograph of themselves (without others) at the program site for promotional purposes.
• The report and photo are due electronically—they become the property of the College and may be used at the discretion of the administration.
• Reports will be available in the Career Development Office, on the St. John’s College website, at the reference desk in the Greenfield Library, and are accessible to the College community; the reports contain the student’s name and include their photo.
• Failure to submit the report and evidence of successful completion of the course or program by the required deadline will result in a full or partial repayment of the grant.
• It is important for applicants to carefully read the Supplemental Coursework Funding Agreement and Release.
• Students are obligated to notify the Career Development Office of any changes to their program listed in their Agreement and Release as soon as possible!

Application materials are due by Friday, April 4, 2025, 11:59 p.m. (ET). Please read submission instructions carefully!

Application Process

• Students apply directly to the college, university or certificate program in which they are interested
• The Career Development Office is available to provide advice and guidance for any part of the application

Application Components Checklist

• Application & Budget Details Form
• Letter of Interest
• Resume
• Program Description
• Recommendation
• Unofficial College Transcript

Please prepare all application components before accessing the form. You will not be able to save the form and return to it later.

Application Form & Budget Details

The application will ask for your student information and details about the program(s) you are considering; all must be related. The budget details section allows you to indicate the cost of the program, and to include any other costs such as room and board, transportation, and supplies (books, etc.). Please remember that online courses are not eligible for room and board or travel expenses. NOTE: You may choose more than one program on a common topic.

Letter of Interest

Letter addressed to the St. John’s College Supplemental Coursework Funding Committee that outlines how this opportunity will benefit you and contribute to a potential career interest (i.e., Is this a prerequisite for a graduate program? Does everyone in this field recognize this credential or program as necessary for entry?)

Program Description

Copy of the course or program description(s), including course/program title, number of credits (if applicable), cost, etc. Please indicate if the course is offered online or in-person. This can be a copy of a catalog or webpage description.

Resume

Seek resume advice from the Career Development Office before the application deadline. Resume review is highly recommended.

Recommendation

• One recommendation from a tutor is required. Your recommender should be able to comment on your academic ability, professional work, and/or character, and be able to provide a strong and objective recommendation.
• The recommendation is due on April 4, 2025, by 11:59 p.m. (ET).
• When you request your recommendation advise your recommender regarding your FERPA designation—to waive or not waive your rights—to review your recommendation, as they will be asked of your notification on their form.

FERPA Waiver details for your reference

• FERPA stands for the Family Education Rights and Privacy Act, a law that governs access to your personal educational records. Because letters of recommendation are considered part of your educational record, the law permits you to view letters of recommendation submitted to others, and does not permit the recommender to restrict this access. â–ª If you DO NOT waive your FERPA rights, you WILL be permitted to view your recommendations. â–ª If you DO waive your FERPA rights, you WILL NOT be permitted to view your recommendations. If your recommenders are concerned about your request to view letters of recommendation, they may ask to have a conversation with you prior to submitting.

Unofficial College Transcript

Submit a Records Request Form on the Annapolis Registrar’s page of mySJC no later than Monday, March 24 or you risk not meeting the application deadline. If you have any questions you may contact the Office of the Registrar at annapolis.registrar(at)sjc.edu or 410-626-2513.

• Give your recommender a minimum of three weeks to complete the recommendation form.
• Provide your recommender with a copy of your Letter of Interest so they can make well-informed comments.
• Share a copy of your resume with your recommender so they can reference it as needed.

• Because you will not be transferring credits back to St. John’s, it will not be necessary to determine if the courses you plan to take meet an equivalent at St. John’s. This is one step in the process you can skip!
• If you are considering using the credit to meet a graduate school pre-requisite you may want to visit the websites of a few potential graduate school programs and view their requirements. In this instance, you will want your course(s) to be equivalent to their requirement(s).

First, visit a few websites that are in the location of your choice and that offer the courses you seek. Many students will choose a program near their home. This may allow you to pay in-state tuition and possibly live at home to save money. Some schools may have dorm space available for a fee.

You will need to search the course catalog of the institution you’ve selected. This may be a new skill for you but most course catalogs make it relatively easy. Begin by searching the database of courses by subject matter. Most will include the course title, course description, department, subject, name of instructor(s), credits, meeting time, and more.

• Most colleges and universities will consider you to be a “visiting, guest, or non-degree seeking student” and will have a section on their website that will describe the process.
• To be a “visiting or guest student” most colleges or universities will require that you are currently enrolled in a bachelor’s degree program and are in good academic and disciplinary standing. This standing allows you to apply as an undergraduate visiting student.
• In some cases, you will need to apply for admission before registering for classes. A call to the institution’s Admission Office or Registrar/Registration Office should tell you whether admission is required. You will not be allowed to register for classes until your admission has been processed.
• Complete all appropriate forms. Some institutions require that guest students complete a course approval form before registering. Check with the transfer college Registrar or Registration Office and complete any forms that may be required. Request your St. John’s College transcript from the Registrar’s Office at St. John’s College (if required).
• Admissions will usually take about two weeks to process your application; once your application is processed you will often receive a letter with your username, ID number, and instructions on how to register for your classes (usually with a date indicated).
• You will often be able to check the status of your application online using information provided by the college or university.

• Most institutions have a non-refundable application fee of at least $25.
• Tuition is usually calculated at a per credit hour rate. For example, if you’re registering for a 3- credit course and the tuition rate is $800/credit hour, your course would cost $2,400. Calculate these fees carefully!
• Besides tuition there may be additional fees. Books and other materials are also a cost you’ll need to consider.

• Often, the courses that you will want to take require a prerequisite that may not completely align with the coursework you’ve completed at St. John’s. If that is the case, you may be able to explain your St. John’s coursework and it may meet their requirement. You may be asked to “test-out” of a pre-requisite or ultimately be required to take it before moving to the course you originally planned to take.
• Register for classes and pay the tuition and fees. Check the institution's website and catalog for registration information and payment deadlines. Many will supply an application deadline table for your reference. You should do this as early as allowed to ensure that your preferred class is not filled or is not cancelled due to lack of applicants.
• You may be required to obtain a photo ID and parking pass specific to your new institution. You should contact the college’s student services office or campus police for more information.
• You will probably be asked to submit transcripts for all colleges and universities that you have attended. You may be asked to submit a short personal statement in response to a specific question.
• At many institutions you’ll find that summer courses feature smaller class size, accessible instructors, and a diverse student body

Many institutions have more than one summer session, so be sure to follow the instructions and deadlines for applying to the appropriate session. Sessions may be as short as three or four weeks or as long as nine weeks.

Yes! You are eligible to apply for funding for the summers following your sophomore, junior, or senior years. 

Yes! You may apply for a St. John’s College Supplemental Coursework Funding award for the summers following your sophomore, junior, or senior years. 

Yes! U.S. and international students may apply in any country that has a safe travel recommendation. 

You may apply for more than one course, but both would need to be in generally the same subject area—so you would not be able to apply for a poetry course and statistics in the same year. However, in a subsequent year you could apply for a course in a different subject area. 

It depends. If the course you originally applied to and included on your application is cancelled or no longer offered, you may apply for the same type of coursework in another organization.

Yes! But housing, travel, and room and board expenses would not be eligible, even if you haven’t used the full amount of $2,500.

Please visit the Career Development Office early in your process for advice and guidance.

No, the maximum amount of the St. John’s College Supplemental Coursework Funding grant is $2,500. It is important to factor in your potential expenses when considering your location and organization. 

No, all applications must be submitted and completed by the deadline of 11:59 p.m. (ET) on April 4, 2025.

Award decisions should be available by mid to late April. 

Your award is a single payment that will be made on May 9, 2025—if all of your documentation is complete. 

We are not able to provide advice on your tax situation. 

Yes! You will need to submit your report, a photo of yourself, and your transcript or certificate of completion by September 12, 2025.

Yes! Your report and photo will be available in the Career Development Office, the Greenfield Library, and for other educational and promotional purposes, including the Career Development website.