When they enroll at St. John’s Santa Fe campus, students agree to uphold the college’s residential requirement. A housing agreement is provided annually to explain the contractual relationship between the department and the student. By signing the agreement, students are accepting its terms for that academic year.
All undergraduate students are expected to live on campus each semester in which they are enrolled in the college. Exceptions are made for graduate students, married students, students 24 years of age or older, or students who reside locally with family. Students may petition to live off campus by writing to, and receiving approval from, the Associate Director of Residential Life.
On-campus housing for first-year students is guaranteed and assigned through preferences they select in a housing questionnaire the Admissions Office provides. Continuing students select their housing for the upcoming academic year in a housing lottery process that takes place each spring. Re-admitted students must contact the Residential Life Office and submit a completed housing agreement to be assigned housing if available.
The college reserves the right to cancel the housing agreement for reasons including but not limited to a violation of policy, excessive cleaning or damages, or outstanding charges on a student’s account. If a student withdraws or is dismissed from the college, the student must vacate college housing within two days of the official withdrawal date.
All campus housing closes at noon the day after commencement and on the Saturday following the end of the summer session. Students who have not vacated their rooms by the designated time are charged a fee of $250 for every day that they fail to meet these deadlines. Similarly, if a student moves into a room prior to the published move-in date, they will be charged a fee of $250 for every day unapproved access. Students who do not intend to return for spring semester must remove their belongings before the beginning of winter break. If they do not do so, the college reserves the right to dispose of any belongings that remain in the room and to charge for any necessary cleaning and/or removal of belongings.
All campus residences are closed during winter, spring, early-summer, and late-summer breaks.
Students may request to stay on campus during winter and spring breaks when housing is closed – with a few restrictions. As this is intended as a last-resort option if students have no other place to stay due to safety or financial concerns and requires a substantial administrative lift from multiple offices, it is not provided for late move-outs or early move-ins. Requests must be submitted at least one month prior to the start of break. The minimum request permitted is for 50% of the break, extending consecutively from either the start of the break or in the period immediately before the end of the break. This restriction on requesting timeframes does not apply to international students, as determined by their F-1 Visa status.
Housing fees over the break will be a per day charge determined by the per semester cost of housing each year. Approval to stay over a break is not guaranteed. If a building needs emergency repairs that require the building to be vacant and the college is unable to offer temporary housing on-campus, the college may determine it is unable to house certain students for that time. If a student is on housing or disciplinary probation, they may not reside on campus during the breaks.
After students select a room in the lottery process or are assigned a room as incoming students, they need to follow the procedures below to change rooms. For the first two weeks of each semester, only emergent room changes will be made. After the first two weeks of the semester, the wait list opens and students may apply to change rooms.
Students may not change rooms without prior written approval from the Associate Director of Residential Life.
Students who are enrolled in the college part-time may request to live on campus through the same processes as any full-time student.
In severe situations, the college may authorize and or require a room change in an expedited way. Students who find themselves in this kind of situation may contact the Associate Director of Residential Life.
If a student moves out of a room, suite, or apartment, the remaining roommate(s) have the opportunity to name a replacement, and will be contacted via email with a deadline to do so. During the academic year, 48 hours is the usual deadline. If the student does not name a replacement roommate, the space is returned to the Residential Life Office to assign via the wait list. If all roommates, suitemates, or apartment-mates are vacating a room/apartment, the space is returned to the Residential Life Office to assign through the wait list.
Students who are moving rooms are provided a 48-hour window in which they may move their belongings to their new room. The moving and room- change process should be completed within 48 hours, but the Residential Life Office can make exceptions for academic time commitments that require an extension.
If one roommate vacates a room, and no replacement roommate is named, it is necessary to consolidate so that students who are on the wait list have an opportunity to obtain a room with their preferred roommate. The remaining resident may be asked to choose between moving to another room where one bed is vacant or selecting/being assigned a new roommate. The Residential Life Office reserves the right to reassign students as needed, which may include requiring a room change.
Students must supply their own personal items, including towels, sheets, blankets, pillows, hangers, fans, and similar items, and are responsible for their room’s reasonable care and condition. Students may not store their or the college’s furniture anywhere other than in their assigned room. Campus rooms come equipped with:
The following are not allowed in campus housing:
While we seek to help students find a way to create a sense of home in their residential space, we require that students limit decorations and belongings to those that will not damage the facility. Student rooms are also not intended to be used as art studios, music practice rooms, exercise facilities, or in any other way that may be harmful to the facility or the community. As it is impossible to address every type of decoration or room issue, the following are provided as examples of this policy so students can understand the way it applies:
Students are responsible for the costs associated with the consequences of violating this policy, such as fines, laundry/extermination costs, and furniture removal.
The college does not insure and is not responsible for loss or damage to students’ personal property for any reason (including, but not limited to, fire, flood, or theft.) The Residential Life Office does not cover the cost of damage to student belongings, including food left in refrigerators, items that become water damaged because of overflowing toilets, or laundry costs because of infestations. It is recommended strongly that students consult with their family to see if the family’s insurance policy provides coverage, or purchase private personal property insurance from a reliable company. Property that remains in student housing when a student has left for summer break or withdrawn from the college becomes the property of the college immediately. Students are responsible for safekeeping their property and are expected to keep their room door locked at all times to maximize security.
As students are sharing space in a community, the consequences of their choices and behaviors can affect many others. The influence on the community should always be considered when students make choices, particularly in the evenings when other students are sleeping and preparing for class, work, or personal activities.
Loud music and noise intrude on others’ personal space and can hamper intellectual reflection. To provide conditions conducive to study and rest, St. John’s is committed to maintaining a respectful residential atmosphere. Members of the college community should respect this commitment to study and the need for rest by being thoughtful about the level of noise they make. Playing amplified music, horns, drums, and practicing other inherently loud activities should be confined to spaces reserved for those purposes (FAB, SAC, Great Hall, Arroyo Room), and to times that are least likely to disturb other community members.
All residents and their visitors must comply with this requirement. In general, sound should not be audible outside a student’s room. Specifically, the hours between 10 p.m. and 8 a.m. Sunday through Thursday should be respected for sleep and study. Problems of excess noise are handled best as close to the source as possible:
Students who live in residential communities share a variety of common areas, which are defined as any space in a residential building to which students have access and that is not a specific student room/apartment. In general, students are expected to respect these areas and each other, and those who use these areas are expected to conform to community standards, such as civility, responsibility, and honesty. Common areas are not intended for sleeping, storage, or any use that may affect others’ ability to access the areas reasonably. To ensure that these areas are welcoming to all students, alcohol is prohibited in the upper portion of the common rooms and all common kitchens. Students who are over the age of 21 may have alcoholic beverages in the lower portion of the common rooms only. Further, any items posted in these areas should be suitable for any reasonable audience in the community. All of the areas below are considered common areas and students may not store personal belongings in them. Any belongings left in these areas may be confiscated and disposed of, and the student will be responsible for the costs. If any of these areas are damaged, they may be restricted for student use. Below are examples of the way this policy applies to common areas:
Kitchens are provided in many areas for programs and limited amounts of personal meal preparation. Guidelines for using kitchens include:
Anyone who wishes to reserve a common area for an event must contact the Associate Director of Student Engagement at least one week in advance.
Balconies are common areas that are attached to residential buildings and are available for student use. As stated above, common areas are not intended for sleeping, storage, or any use that may affect others’ ability to access the area reasonably. Neither personal furniture nor smoking are permitted in these areas.
Damage to these community areas are the responsibility of all resident and the residents of the associated neighborhood will share the fines associated with the damage equally unless individual responsibility can be determined. To prevent such damage fines, please be respectful of these common areas and clean up appropriately after each use.
Sharing a residential community includes sharing that facility’s utility capacities. Outlets and electrical capacity overall in all student housing areas can be overloaded easily if misused, particularly in some of the more historic buildings. As a result, this policy requires that students use caution and limit their use of electrical equipment in the residential buildings to minimize the risk of harming themselves and the community. While personal expression is valued, the community’s physical safety is prioritized above individual expression with respect to electrical items.
The following are examples of the way this policy applies.
Students may have a personal mini-fridge (no more than four cubic-feet capacity) and/or a personal microwave in their residence hall, suite, or apartment if desired. The student is responsible for any damage the items cause and is expected to keep these items sanitary and well-maintained at all times. If the items cause damage to college property or become a health concern, the college reserves the right to remove them.
Any item that was not mentioned above as approved is prohibited. Examples include: Electric blankets; air conditioning units; sun and heat lamps; personal heaters; torchiere-style halogen lamps or other lamps at risk of causing fire; crock pots; hot plates; personal home-brewing kits; kegerators; toasters; grills, etc.
Because of the large number of students who share living spaces in close proximity to each other, we expect that students will act in responsible ways with respect to fire safety.
Tampering with or misusing fire and safety equipment, such as fire alarms, fire extinguishers, smoke detectors, and exit signs, or creating a false alarm, poses a serious threat to life and property and will result in a fine and/or possible suspension.
Violations of these policies (considered violations of the “Fire Safety/Hazardous Materials” policy in the Community Standards) may include disciplinary action and fines. Tampering with fire safety equipment automatically results in a $300 fine and a Community Standards process.
Students who identify with a religion that practices smudging, pipe ceremonies, ritual burning of incense, or similar may request temporary exemption to elements of the fire safety policy. At least three business days prior to an event, the student must provide a written statement to the housing office from an official of their tribal nation or religious organization or group verifying the specific practices/requirements of their faith or provide a written self-attestation detailing the sincerely held religious belief(s) necessitating the temporary exemption and clarifying the specific policies that are involved. The statement must include an explanation of why the ceremony is unable to be performed in a space where it is permitted (i.e. outdoors or off campus).
The statement will be reviewed by the Residential Life Office and Public Safety to ensure that the requested ceremony can be held safely in the space requested. Exemptions are not granted for requests to inhibit the operation of fire safety equipment.
For safety and operational reasons, access to some areas on campus and in campus buildings is restricted. These areas include mechanical rooms, maintenance closets, utility tunnels, telecommunications closets, crawlspaces, ledges, roofs, electrical rooms, and any other space so marked. In addition, climbing and scaling walls of any college building is prohibited to protect student safety and privacy and maintain the condition of the buildings.
This policy is particularly important in residential communities where many students share a close living space. Students should exercise good judgment by not putting themselves or others at risk. Examples of the way this policy applies in the residential communities include candles, incense, and hookahs, or such substances as propane, camping stove fuel, strong cleaning solvents, and paint thinner.
Non-residential students will be charged $50 for failing to report their off-campus physical and mailing addresses and telephone number at registration or within five days of any change. They may not become de facto campus residents through the courtesy of friends. Campus rules apply to all students while they are on campus.
A guest is a person who does not live in the building but is the guest of a resident who agrees to host them. Hosts of guests must register them at the switchboard upon their arrival. If a guest is planning to stay longer than three days, the host must receive written approval from the Associate Director of Residential Life at least two weeks in advance of the guest’s arrival. The college limits guests’ stay on campus to a maximum of 10 days. Guests who violate policies may not be permitted to return to campus, and students who host them may be held responsible for their behavior. Students who choose to host guests have the following responsibilities:
Visitation does not imply habitation or cohabitation. In gender-specific, substance free, or quiet communities, students and guests are encouraged to be additionally sensitive to the community values of residents who reside in those communities.
Students may not have pets on campus.
Students who need to use a service animal on campus an in campus housing will need to contact the ADA coordinator/Vice President for Student Engagement. Students who ask to use an emotional support animal on campus or in campus housing should contact the Associate Director of Residential Life. To qualify for an emotional support animal, students will need to present a letter from a medical provider (with whom they have established ongoing care), stating the need for such support. Students must first apply and be granted approval before they bring their service or emotional support animal onto campus and into their campus housing.
Approved emotional support animals (does not apply to service animals):
Students will be financially responsible for any damages the animal causes to campus housing or college property. Any violations of the pet policy may lead to the animal’s permanent removal from college property. Students do not need approval to keep fish in small aquariums (up to 5 gallons) in their residence halls, suites, or apartments.
Because residents share their living space with many others, we expect them to behave in ways that do not pose undue health risks to their neighbors. Examples include:
Students’ personal trash from their residence must be deposited in the campus’ dumpsters. Further, the small trash cans throughout campus are not intended for personal trash.
Residents understand that the College may, in its sole discretion, adopt and implement any measures it deems necessary to reduce or prevent the spread of illnesses, including but not limited to, the transmission of infectious agents, bacteria, viruses, toxins or other organisms that may present risk to residents and members of the campus community or the public in general (collectively, “Communicable Illnesses”). Residents understand and agree that such measures may result in changes in the manner or availability of housing, including but not limited to, changes to room assignments, reducing the population density of college housing, reconfiguring college housing space, restricting certain furniture arrangements, and modifying cleaning and sanitation services.
Residents agree that they have considered their own personal health status and the increased risk factors inherent with community living, including the risk of exposure to or infection by Communicable Illnesses, and where appropriate, have consulted with a medical professional before deciding to live in college housing.
Residents understand that despite all efforts on the part of the college, residents can still be exposed to or contract Communicable Illnesses. Residents understand and acknowledge their shared role in reducing the risks of Communicable Illness for themselves and others in the college community and agree to comply with all college rules, regulations, guidelines and policies, as well as local, state and federal guidelines relating to Communicable Illnesses or other public health issues.
Residents understand that the college may not have adequate or available facilities to provide housing in the event a Communicable Illness or other public health issue requires quarantine or isolation. Residents further understand and agree that unvaccinated residents may be excluded from college housing if there is an outbreak of a Communicable Illness for which they are not immunized or if otherwise directed by a local, state, or federal public health authority.
The college reserves the right to enter and inspect any residence when an authorized agent of the college receives a credible report that the occupant has violated a federal, state, or local law; is non- compliant with the college’s rules and regulations; for purposes of inventory maintenance and repair; in an emergency, to verify occupancy; and for other purposes reasonably necessary to protect the health and safety of its students and staff, as well as maintain an appropriate educational environment.
Student Engagement staff conduct health and safety inspections in rooms, suites, and apartments a minimum of once each semester to help identify any concerns that could be harmful to an individual or the community. Staff will announce these inspections at least 48 hours in advance. Most inspections will occur during breaks. Students do not need to be present and will be informed of any potential concerns found in an inspection.
Inspections include checking for health issues (generally related to cleanliness), potential fire hazards, electrical problems, and observing energy conservation issues, such as broken or open windows, heat regulation, and insulation around windows. Students’ refrigerators may be opened and inspected to ensure that they are working properly and are clean.
If students are found to be in violation of college policies, they may receive a letter requesting compliance and items from their space may be confiscated, or the space may be cleaned at the students’ expense.
When college staff encounter an item that is prohibited or is being stored in a location where it is not permitted, they may confiscate the item. When possible, residents who possess/use alcohol in ways that the college standards prohibit will be asked to dispose of it in front of the staff member.
Some confiscated items may be returned to students at the end of the semester (or earlier if approved by the Residential Life Office) provided that the student removes the item from campus immediately. Illegal items or those that pose the risk of severe potential harm (such as controlled substances, drug paraphernalia, hazardous chemicals, or weapons) cannot be released and will not be returned to students. Illegal or potentially harmful possession of alcohol will result in confiscation or disposal.
Any confiscated item the owner does not claim by the end of the semester in which the item was confiscated will be disposed of, and when possible and appropriate, may be donated to a local charity. If an item is confiscated from a student’s room when the student is not present, the Associate Director of Residential Life or their designee will notify the student.
Staff may confiscate items that students leave in common areas. Arrangements to retrieve these items can be made through the Associate Director of Residential Life. Because these items could present a fire hazard, students may be fined for leaving them in a common area.
Students are responsible for reporting any maintenance problems they see to their resident advisor in a timely fashion. If a student does not report an issue when it is first noticed and this delay worsens the issue, the student may be responsible for any costs incurred. If staff becomes aware of a maintenance concern, they will take appropriate steps to respond and repair as needed, which may include entering student rooms or apartments without prior notice. Emergency work orders may be placed by calling the switchboard.
Students can contact their resident advisor to report a maintenance problem. By doing so, the student is giving notice to the college that there is an item that may need repair and should assume that a Student Engagement or Buildings & Grounds staff member will enter the space to investigate and/or repair the problem. Students can contact the Residential Life Office if they have questions about a request or if they are concerned that adequate progress has not been made.
All students are issued a student ID card upon their initial arrival to campus. Students are expected to carry their student ID with them at all times and must report a missing card to the IT department promptly. For more information regarding student IDs, please see the “Student ID” section of the Handbook. Students are responsible for their card and may not lend it to anyone else, including roommates, suite mates, and apartment mates. Cards may not be duplicated.
If a student locks their ID card in their room, they may contact Public Safety to regain access. In an effort to ensure Public Safety resources are being respected and utilized properly, the college reserves the right to assess a $25 charge each time if the student has requested this assistance an excessive number of times. With the exception of maintenance, pre-announced inspection, or risk to safety situations, no student room or apartment will be unlocked to admit anyone except the specific student who is assigned to that room.
Please contact the Associate Director of Student Engagement or the Student Engagement Ambassadors for help and information on how to host an event. Because of the increased requests to use campus facilities, careful and timely scheduling of rooms is necessary.
Students who wish to host an event in the Pritzker Student Center, the upper or lower residential common areas, the Arroyo Room, parking lots, the soccer field, parking areas, or the Placita areas must submit a student events contract form to the Associate Director of Student Engagement for review at least 10 business days (Mon-Fri) before the actual event.
If the contract is not received by this time or is incomplete, the event will not be approved. The Associate Director of Student Engagement may deny permission for the event if they believe the contract is inaccurate, there is any misrepresentation on the student’s part, or that the event does not reflect the St. John’s community’s legal, moral, or ethical standards. The host(s) of an event must meet with the Associate Director of Student Engagement regularly to ensure the event’s success, and they will schedule these regular meetings before the event. Senior residents will be responsible for overseeing traditional college events and may also be tasked with supervising additional events, depending on their specific nature. In accordance with the Spring 1990 Faculty Resolution, the college does not permit parties at which alcohol is consumed on Sunday through Thursday, except with the President, Dean or Vice President of Student Engagement’s permission, and alcohol can be provided only at events college officials host.
All events must end by 1 a.m. unless special permission is obtained from the Vice President for Student Engagement. No Friday-night event may conflict with any officially scheduled event. Friday night events are not allowed in the Pritzker Student Center during any portion of a Dean’s Lecture or the following question and answer period. Failure to comply with any part of this provision may result in a complete ban on Friday night events in the Pritzker Student Center.
An event contract must be filled out to host an event in any community accessible space on campus. A small gathering within a student’s campus residence does not require an event contract but student host(s) and attendees must adhere to Community Standards and Alcohol Policy.
Student event contracts are due 10 business days prior to the event date. Students may request funding assistance from the Associate Director of Student Engagement for their club sanctioned event. Funding assistance, room books, vehicle requests and email distributions are reserved for student clubs and student groups that are registered through Student Government and Student Events Any violation during the planning process could be subject to an event cancellation.
All SAGE catering requests must be submitted 14 days prior to the event date.
The College allows alcohol to be consumed on campus for student events, if appropriate procedures, laws, and polices are followed. Persons of legal age shall be permitted to consume alcoholic beverages at any College function where approval has been obtained by the reserving party. All persons using and/or possessing alcoholic beverages on campus must comply with the procedures for alcohol events, college policies, and state/local laws.
All organizers of events that plan to serve alcohol must receive permission to do so from the Vice President for Student Engagement when the student events contract is submitted.
No beer kegs are allowed anywhere on campus unless approved as part of a sanctioned college event. No hard alcohol is permitted without special permission from the Vice President for Student Engagement. Additionally, no alcohol is allowed in the seminars during Senior Prank. Alcohol will be limited to 3 beverages at events.
Those patrons of legal drinking age (21+) wishing to consume alcoholic beverages will be issued a wristband after their age has been verified. The wristband must be attached to the students or guest’s wrist by the licensed individual who verified proof of age. Removal of the wristband will result in the loss of drinking privileges for the remainder of the event. Anyone without a wristband found drinking at a college function is subject to sanctions through our Community Standards process.
Bartenders, event hosts, and senior residents must ensure that alcohol is served only to those of legal drinking age and have the right to refuse service to students or guests.
The bar will stop serving at the latest 30 minutes prior to the event's end, except events that end at 1 a.m., for which midnight will be the latest, the bar will serve alcohol. Student events including alcohol will be no longer than four hours in duration unless the Vice President for Student Engagement has granted an exception.
Each event is required to have student hosts on alcohol patrol. Their job is to ensure that no alcohol is brought into the event and to assist the senior residents. Violations are to be reported to Public Safety. Members of the alcohol patrol are subject to disciplinary action for disregarding their duties.
All events where alcoholic beverages are dispensed must occur within the following times:
i. Monday – N/A per the Spring 1990 Faculty Resolution ii. Tuesday – N/A per the Spring 1990 Faculty Resolution iii. Wednesday – N/A per the Spring 1990 Faculty Resolution iv. Thursday – N/A per the Spring 1990 Faculty Resolution v. Friday – 10:30pm-12am vi. Saturday – 1pm-12am vii. Sunday – N/A per the Spring 1990 Faculty Resolution
The sale/distribution of alcoholic beverages will be discontinued 30 minutes prior to the end of the event, regardless of the event ending time. Student events including alcohol will be no longer than four hours in duration unless an exception has been approved by the Vice President for Student Engagement.
Cleaning standards can be found on the student events contract form, and students who are responsible for the clean-up will be charged if cleaning is inadequate. Spaces must be as clean as when the event began. The clean-up crew is responsible for ensuring that all spaces used for an event have been cleaned properly immediately that evening following the event and must inform the switchboard when the event has ended so that Public Safety can lock the rooms. They must also report any damage they discover to the Associate Director of Student Engagement immediately via email with photos.
If alcohol is present, these students are responsible for ensuring that the bartenders have everything they need. They must also check the event floor periodically to ensure that those attending bring no alcohol to the event. Senior residents or a designated college representative will be present to assist alcohol monitors. Events with alcohol may have an increased security presence to ensure the safety of those in attendance.
Substantial food must be provided during any events where alcohol is permitted.
If decorations are used for an event, a designated person must clean the event site and the site where they were made. No alcohol is allowed at the decorations prep site. Event decorations must not violate the community’s common standards of decency, and those that offend community members’ sensibilities may be removed. In some cases, event hosts may be fined if good judgment is not used, or if creating, setting up, or taking down the decorations results in damages.
This student oversees advertising the event. All advertisements must be in alignment with our Posting Policy. Promotion and publicity of events cannot occur until the event is approved. All emails sent out to the community advertising events from the Student Engagement Office must be clear and concise. Multiple revisions will not be sent to the campus community within the same day, so advertisement monitors must work with Student Engagement to advertise the event accurately.
Failure to comply with any part of the host or co-host’s responsibilities may result in future event denials.
Careful scheduling of rooms and outdoor spaces is necessary to provide good service and avoid conflicts in campus facilities. To achieve this, the Associate Director of Student Engagement will train students on correct room request procedures and planning and hosting events throughout the year. Please see event request guidelines below.
All student requests for events, gatherings, and other meetings that require campus facilities and/or space must be made through the appropriate office. The Associate Director of Student Engagement & the Student Engagement Ambassadors help students schedule and execute events, theatrical and musical performances, films, extra-curricular courses such as dance (ballroom, waltz), self-defense, and Student Government events and any other student-led events. The Student Activities Center, ext. 6149, schedules extracurricular classes, e.g., pottery, and all activities that use the gym, tennis courts, or athletic field. The Graduate Institute Office, ext. 6082, handles all Graduate requests, including meetings, study groups, and events.
Student gatherings not requested through the appropriate department will not be scheduled. No late or last- minute requests will be scheduled. This will ensure sufficient time to order food, technology, and any other items needed for an event. The Associate Director of Student Engagement must be informed when an event must be cancelled so that all the appropriate offices are aware in time to make any necessary changes. Events open to the public require special approval and the scheduling process should begin six to eight weeks in advance.
Students should not change set-ups in rooms, relocate furniture from other parts of campus that were not approved in the original plan, or occupy rooms that they have not been scheduled to use. Only authorized people may move furniture. To attempt to move rooms, change locations, or dates or times of an event, they must go through the department that scheduled their request who will then work on any changes that can be made, as not all changes requested may be possible. However, any changes requested promptly will be considered and attempted.
Students who wish to invite non-students to college events must register them as guests. Overnight guests are registered at the switchboard according to the procedures described in the “Guests/Cohabitation” section of the Student Handbook. Guests who are not staying on campus must also follow the check-in procedure at the switchboard. On certain occasions (e.g., the Halloween event and Reality weekend), Public Safety sets up roadblocks at the entrance to the campus to exclude uninvited people and monitor drivers leaving campus. On these occasions, students are asked to register their guests with the switchboard during the week before the event. Unregistered persons will be asked to leave. Students should be circumspect about whom they invite as guests, as they will be held responsible for their behavior.
The Associate Director of Student Engagement is responsible for promoting student-led events to enhance student life.
The college offers a wide variety of extracurricular courses, including drawing, ballroom dance (waltz, swing, and tango), and ballet classes. Contact the Associate Director of Student Engagement for additional information or help establishing new courses.
The Associate Director of Student Engagement collaborates with faculty, staff, students, and community partners to host student activities, such as campus-wide events, dances, and special events. In addition, the Associate Director of Student Engagement works with all student clubs to arrange club-sponsored activities.
Student clubs must register with the Student Engagement Office and be charted by Student Government. Unregistered groups cannot seek assistance in the form of finances, room reservations, vehicle bookings, printing, official event email distribution or use official Student Engagement marketing platforms.
Students interested in creating a club should start by contacting the Student Government. The Student Government is responsible for informing the Student Engagement Office of the registered clubs. Club amenities can be delayed if the Student Engagement office is not made aware that a club has been registered for. Any edits/revisions/amendments made to a club’s registration should also be provided to the Student Engagement Office. In the event a club changes officers, Student Engagement should be alerted so that the club’s file can be updated.
Leaders of student clubs may apply for an official purchase card to support their event-related expenses. The Finance Office will issue a purchase card agreement to each recipient, and all the stipulated guidelines must be strictly followed. Rectification of all purchase card transactions needs to be finalized by the 6th of every month, which includes June for any expenditures in May. Students who do not reconcile their accounts by the end of the academic year will face charges equal to the total of unresolved purchases. To withdraw funds from accounts, students are required to provide written authorization either through Student Government meeting minutes, from a department head or official department representative via email or Teams message. Any unauthorized or inadvertent charges will be the monetary responsibility of the student involved. Recurrent lapses in reconciling, accurately coding, or handling receipts could lead to the revocation of purchase card privileges. All cardholders are obligated to attend a mandatory purchase card training session annually. Should students neglect this requirement, their purchase cards will be suspended until they complete a session hosted by either the Associate Director of Student Engagement or a Student Engagement Ambassador. All hard good purchases must be given to the Student Government at the end of the year. Any missing hard goods could be charged to the students account if damage or theft were not reported throughout the year.
All student club hosted events must adhere to community standards, events contract, and the events alcohol policy. Student clubs cannot obtain funding for exclusive events. Student clubs must also have a club member present for fairs aimed at community involvement, recruitment, and awareness. These fairs tend to happen 2-3 times a year. Failure to have a presence at these events may result in a pause in the club’s ability to utilize club amenities. To host events or possess purchase cards, student club leaders must attend annual training sessions. In the event there is a shift in a club’s leadership, the new leader must be trained by a Student Engagement Ambassador or the Associate Director of Student Engagement to continue using student club amenities.
Student reading or study groups are not required to be registered with the Student Government but must contact the Dean’s office to reserve a study or group reading space on campus. Student reading groups can request a campus vehicle to carry out duties associated with community collaboration (i.e. reading at local schools, working with non-profit organization etc.). If a reading group needs funds or a special vehicle reservation to carry out community events, they must work through a student club, work to become a registered group, or work with the Dean’s office. Vehicle requests will be reviewed on a case-by-case situation and must be approved by the Dean’s office (reading/study groups) or by the Associate Director of Student Engagement if it’s a sanctioned club event. If a request is questionable, the request may need to be approved by the Vice President for Student Engagement. Reading and study groups may also use the free campus shuttle to be transported to and from community events and spaces. The group is responsible for coordinating their gathering to fall within drop off and pickup times built within the campus shuttle schedule. Student study groups are encouraged to utilize the free Campus Shuttle if they wish to study off campus. Exceptions may exist and will be reviewed by a member of the Student Engagement Office. All vehicle requests must be submitted two weeks (10 business days) in advance.
The Student Government has been established to be representatives of the student body. The Vice President for Student Engagement on the Santa Fe campus may delegate to the student government a share of the responsibility for the students’ general welfare and whatever government of the students may be necessary for the greatest possible achievement of the program’s goals. The student government’s duties may include:
Senior Skit and J-Skit are long-standing college traditions, and the college recognizes the community’s continued enjoyment of spirited satire, criticism, wit and good-natured comedy. We also remind those students involved in producing these skits that Community Standards, including civility standards, and the college’s anti-harassment and non-discrimination policies, apply to all of our community activities. Please review the Handbook section on Community Standards Policies and the college’s Sexual Misconduct, Title IX Sexual Harassment, and Non-discrimination and Anti- Harassment policies, set forth in the appendices to the Handbook.
If the skits do not adhere to community standards of civility and the other policies of the college, students involved in such breaches of conduct may, as in any other case, face sanctions through our established procedures for upholding the college’s policies and our Principles of Responsibility and Honesty. The Assistant Dean and/or Vice President for Student Engagement are available to consult with juniors and seniors and advise them about the content of the skit prior to its wider viewing, and students involved in the production of the skit would be wise to take advantage of this opportunity. However, the students themselves are ultimately responsible for upholding our community standards.
Note, the failure to consult with the Assistant Dean and/or Vice President for Student Engagement regarding the content of Senior and J-Skit at least two weeks prior to its wider viewing, as well as unreviewed changes in content, would be considered aggravating factors in determining the appropriate sanction where students involved are found to have violated the policies of the college.
